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Fee collection · RetainAI

Make fee follow-up steady, polite and easy to see.

Chasing late fees often means spreadsheets, calls and memory. RetainAI is designed to take over parts of that work. It helps sort late fees, send reminders and show what money is likely to come in.

See RetainAI See how it works
AI tool Needs your fee data and steps set up first

Step 1 of 5

Sort the fee list

Families are sorted into due soon, late, promised and paid.

Demo with sample data. Not a live school system.

Real screenshot coming soon · RetainAI: unpaid fees sorted into groupsDemo picture shown until then
The CampusOne mascot at a desk beside a rising bar chart
The problem

Your accounts staff chase unpaid fees by hand, with lists and calls.

With CampusOne

RetainAI (our fee reminder helper) sorts unpaid fees and puts the urgent ones first. It helps you send personal reminders.

What changes

Follow-up becomes steady and easy to see.

How it works

From a list of unpaid fees to a clear view of payments.

  1. 01Sort

    Unpaid fees grouped by due date, risk and past payments.

  2. 02Put first

    Who needs a gentle reminder. Who needs a personal call.

  3. 03Remind

    Personal reminders through channels such as WhatsApp.

  4. 04Record

    Promises, payments and replies are written down. Not just remembered.

  5. 05Look ahead

    See what money is likely to come in, where configured.

What changes

What gets better for your school.

Real video coming soon · RetainAI short video (30–60s)Demo picture shown until then
Unpaid fees in groups
See fees still to be paid as groups that need different handling. Not one long list.
Reminder steps
Steady, personal reminders instead of one-off messages.
Urgent cases first
Office time goes where a real conversation matters.
See what is paid and what is not
Leaders see where things stand without asking accounts for a fresh sheet.
Help looking ahead
See what money is likely to come in, where configured.

Kind by design

Fee follow-up that protects relationships, not just payments.

A family having a hard month should hear from a person. Not a robot repeating itself. RetainAI keeps routine reminders apart from cases that need a personal talk.

  • Your school sets the tone and timing
  • Personal follow-up for urgent cases
  • No public shaming. No pushy, repeated messages.
  • Signs a student may leave, where supported
RetainAI view of money likely to come inReal screenshot coming soon
Real screenshot coming soon · RetainAI view of money likely to come in

Getting started

What it takes to switch on RetainAI.

Setting it upNeeds your fee data and steps set up first

We don’t promise a fixed number of days. We agree your timeline during your school check-up. It depends on your data, your people and your goals.

Plan your setup

Works well with

Student Lifecycle CRMOne record for each student, from first question to report card.

Part of the Fee collection set

Questions

Questions about RetainAI

How does RetainAI send reminders?

Through channels such as WhatsApp. Each reminder fits the family and the fees due.

What setup is needed?

We set up your fee data first. That way fees due, payments and groups are correct.

Will you guarantee how much fee money comes in?

No. We do not publish guaranteed recovery numbers. RetainAI makes follow-up steady and easy to see. We agree goals with each school.

Does it work with the CRM?

Yes. Our Fee collection set pairs RetainAI with the CRM and your fee data.

School check-up

Start with RetainAI. Or we’ll tell you if something else should come first.

Start with one problem. Add more only when it works.

Book a school check-up Talk to our team

Start with one problem. Add more only when it works.

Book a school check-up